{"id":752,"date":"2020-04-01T15:28:34","date_gmt":"2020-04-01T15:28:34","guid":{"rendered":"https:\/\/opentextbc.ca\/flofacilitatorguide\/chapter\/flo-fundamentals-task-list\/"},"modified":"2020-04-01T15:28:34","modified_gmt":"2020-04-01T15:28:34","slug":"flo-fundamentals-task-list","status":"publish","type":"chapter","link":"https:\/\/opentextbc.ca\/flofacilitatorguide\/chapter\/flo-fundamentals-task-list\/","title":{"raw":"FLO Fundamentals Task List","rendered":"FLO Fundamentals Task List"},"content":{"raw":"\nCourse Date:\n\nFacilitators: ______________________________ and _______________________________\n\n\n\n\n\n\n\n\n\n\n\n\n
Several weeks (or months) before the course begins<\/caption>\n
When? (by)<\/th>\nTask<\/th>\nWho?<\/th>\nStatus? Check when complete<\/th>\nNotes<\/th>\n<\/tr>\n
<\/td>\n1. Access the OER course<\/strong> from FLO Fundamentals Open Educational Resource (OER) from BCcampus<\/a>, and view the materials<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n2. Set up your own learning environment<\/strong> and copy the content<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n3. If possible, find a colleague to assist you as a co-facilitator<\/strong> (HIGHLY recommended!)<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n4. Access your FLO-Fundamentals learning environment<\/strong> and review the content<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n5. Set up a web conferencing tool<\/strong> for synchronous learning conversations<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n6. Connect with your co-facilitator<\/strong> for detailed pre-planning<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n7. Practice using learning environment tools<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n8. Identify potential participants<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n9. Ensure that your content is accurate<\/strong> & reflects the goals of your institution or program<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n10. Choose a start date and promote it<\/strong> to your targeted participants<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
One or two weeks before the course begins<\/caption>\n
When? (by)<\/th>\nTask<\/th>\nWho?<\/th>\nStatus? Check when complete<\/th>\nNotes<\/th>\n<\/tr>\n
<\/td>\n1. Complete recruitment and register participants<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n2. Meet with your co-facilitator(s)<\/strong>, finalize the week ahead<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n3. Create or update co-facilitators\u2019 profiles<\/strong> & contact info<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n4. Decide which aspects of the course will be displayed<\/strong> when the course opens<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n5. Ensure you have sufficient starting information<\/strong> for your participants<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n6. Finalize the enrollment of participants<\/strong>, send out Welcome email<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n7. Decide on your week\u2019s start day<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n8. Set a time for your first<\/strong> (Week 1) synchronous session<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n9. Set up a separate online workspace for each team<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n10. Decide which teams each co-facilitator will support<\/strong> during the course<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n11. Confirm technical support<\/strong> is adequate and available if needed<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n12. Review the suggested assessment options<\/strong> for this course and select one (or more)<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n\n\n\n\n\n\n
A few days before the course begins<\/caption>\n
When? (by)<\/th>\nTask<\/th>\nWho?<\/th>\nStatus? Check when complete<\/th>\nNotes<\/th>\n<\/tr>\n
<\/td>\n1. Connect with your participants<\/strong> regarding course access, expectations, etc.<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n2. Write your introductory welcome post<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n3. Post the week\u2019s overview post<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n4. Finalize your questions for Week 1\u2019s forum<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n5. Organize participants into facilitation teams<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Week 1<\/strong><\/caption>\n
When? (by)<\/th>\nTask<\/th>\nWho?<\/th>\nStatus? Check when complete<\/th>\nNotes<\/th>\n<\/tr>\n
Week 1 Day 1<\/td>\n1. Morning: Post facilitators\u2019 personal intros<\/strong> to the Introductory Forum<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Week 1 Day 1<\/td>\n2. Morning: Begin the Building Online Community forum activity<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Week 1 Day 1<\/td>\n3. Evening: Finalize details for the first synchronous session<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Week 1 Day 2<\/td>\n1. Earlier in the day: Remind participants about the synchronous session<\/strong>.<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Week 1 Day 2<\/td>\n2. Morning: Introduce the Learning Journal<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Week 1 Day 2<\/td>\n3. Later: Host your first synchronous session<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Week 1 Day 2<\/td>\n4. Evening: Post a brief follow-up report on the synchronous session<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Week 1 Day 3<\/td>\n1. Connect with members of the first participant facilitation team<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Week 1 Day 3<\/td>\n2. Remind participants to use Schedule and begin the Learning Journal<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Week 1 Day 3<\/td>\n3. Post the recording (if available) of the synchronous session<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Week 1 Day 4<\/td>\n1. Connect with missing or inactive participants<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Week 1 Day 4<\/td>\n2. Remind participants to engage in reflective activities<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Week 1 Day 5<\/td>\n1. Post the summary of the Building Online Community discussion activity<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Week 1 Day 5<\/td>\n2. Connect with the team facilitating Week 2\u2019s activities<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of Week 1<\/td>\n1. Connect with your co-facilitator<\/strong> and plan the week ahead<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of Week 1<\/td>\n2. Launch week 1\u2019s Weekly Journal Share forum thread<\/strong> with a starter post for nuggets<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of Week 1<\/td>\n3. Ensure the Diversity of Learners team is ready for the week ahead<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Week 2<\/caption>\n
When? (by)<\/th>\nTask<\/th>\nWho?<\/th>\nStatus? Check when complete<\/th>\nNotes<\/th>\n<\/tr>\n
Evening before the week begins<\/td>\n1. Ensure this week\u2019s facilitation team has posted an introductory message<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Evening before the week begins<\/td>\n2. Post the week\u2019s overview post<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
By mid-week<\/td>\n1. Connect with the team facilitating the following week\u2019s activities<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
By mid-week<\/td>\n2. Survey\/poll the participants to determine an optimal time for Week 3\u2019s synchronous session<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Ongoing throughout the week<\/td>\n1. Provide support for the participant facilitation team as necessary<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Ongoing throughout the week<\/td>\n2. Monitor and participate in discussions and activities<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Later in the week<\/td>\nFinalize planning for Week 3\u2019s synchronous session.<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n1. Connect with Week 2\u2019s facilitation team<\/strong> and debrief<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n2. Connect with your co-facilitator<\/strong> about the week\u2019s work and divide the labour<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n3. Post your (or <\/strong>co-facilitator\u2019s) summary of Week 2<\/strong> in Open Forum<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n4. Launch this week\u2019s nuggets in the Weekly Journal Share forum<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n5. Post week-end reminders for participants<\/strong> in Open Forum<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Week 3<\/caption>\n
When? (by)<\/th>\nTask<\/th>\nWho?<\/th>\nStatus? Check when complete<\/th>\nNotes<\/th>\n<\/tr>\n
Evening before the week begins<\/td>\n1. Ensure this week\u2019s facilitation team has posted an introductory message<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Evening before the week begins<\/td>\n2. Post the week\u2019s overview post<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Early in the week<\/td>\n1. Notify the participants about Week 3\u2019s synchronous session<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Early in the week<\/td>\n2. Co-facilitator reviews and <\/strong>responds to Week 2 team\u2019s FLIFs<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Early in the week<\/td>\n3. Connect with the team facilitating the following week\u2019s activities<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
By mid-week<\/td>\nConnect with the team facilitating Week 4\u2019s activities<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Ongoing throughout the week<\/td>\n1. Provide support for the participant facilitation team<\/strong> as necessary<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Ongoing throughout the week<\/td>\n2. Monitor and participate in discussions and activities<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n1. Connect with Week 3\u2019s facilitation team<\/strong> and debrief<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n2. Connect with your co-facilitator<\/strong> about the week\u2019s work and divide the labour<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n3. Post your (or <\/strong>co-facilitator\u2019s) summary of Week 3<\/strong> in Open Forum<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n4. Launch this week\u2019s nuggets in the Weekly Journal Share forum<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n5. Post week-end reminders<\/strong> for participants in Open Forum<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Week 4<\/caption>\n
When? (by)<\/th>\nTask<\/th>\nWho?<\/th>\nStatus? Check when complete<\/th>\nNotes<\/th>\n<\/tr>\n
Evening before the week begins<\/td>\n1. Ensure this week\u2019s facilitation team has posted an introductory message<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Evening before the week begins<\/td>\n2. Post the week\u2019s overview post<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Early in the week<\/td>\nCo-facilitator reviews and <\/strong>responds to Week 3 team\u2019s FLIFs<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
By mid-week<\/td>\n1. Connect with the team facilitating Week 5\u2019s activities<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
By mid-week<\/td>\n2. Connect with your co-facilitator<\/strong> and decide on a course wrap-up event<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
By mid-week<\/td>\n3.  Survey\/poll the participants to determine an optimal time for Week 5\u2019s synchronous session<\/strong>.<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Ongoing throughout the week<\/td>\n1. Provide support for the participant facilitation team<\/strong> as necessary<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Ongoing throughout the week<\/td>\n2. Monitor and participate in discussions and activities<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Later in the week<\/td>\nFinalize planning for Week 5\u2019s wrap-up event<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n1. Connect with Week 4\u2019s facilitation team and debrief<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n2. Connect with your co-facilitator<\/strong> about the week\u2019s work and divide the labour<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n3. Post your (or <\/strong>co-facilitator\u2019s) summary of Week 4<\/strong> in Open Forum<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n4. Launch this week\u2019s nuggets in the Weekly Journal Share forum<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n5. Post week-end reminders<\/strong> for participants in Open Forum<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Week 5<\/caption>\n
When? (by)<\/th>\nTask<\/th>\nWho?<\/th>\nStatus? Check when complete<\/th>\nNotes<\/th>\n<\/tr>\n
Evening before the week begins<\/td>\n1. Ensure this week\u2019s facilitation team has posted an introductory message<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Evening before the week begins<\/td>\n2. Post the week\u2019s overview post<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Early in the week<\/td>\n1. Co-facilitator reviews and <\/strong>responds to Week 4 team\u2019s FLIFs<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Early in the week<\/td>\n2. (if scheduled) Notify participants about this week\u2019s synchronous session<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Early (or later) in the week<\/td>\n3. (if scheduled) Host synchronous session<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Ongoing throughout the week<\/td>\n1. Provide support for the participant facilitation team <\/strong>as necessary<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Ongoing throughout the week<\/td>\n2. Monitor and participate in discussions and activities<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Later in the week<\/td>\nConduct the course wrap-up event<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n1. Connect with Week 5\u2019s facilitation team and debrief<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n2. Connect with your co-facilitator<\/strong> about wrapping up the course and divide the labour<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n3. Post your co-facilitators\u2019 wrap-up post<\/strong> in Open Forum<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n4. Launch this week\u2019s nuggets<\/strong> in the Weekly Journal Share forum<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n5. Post end-of-course reminders<\/strong> for participants in Open Forum<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n6. Thank participants and request final feedback<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n\n\n\n\n
After the course<\/caption>\n
When? (by)<\/th>\nTask<\/th>\nWho?<\/th>\nStatus? Check when complete<\/th>\nNotes<\/th>\n<\/tr>\n
<\/td>\n1. Review the survey and\/or course evaluation feedback<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n2. Conduct a debrief session<\/strong> for all involved: co-facilitators, support personnel, and others<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n3. Devise a strategy to keep in touch with the participants<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n","rendered":"

Course Date:<\/p>\n

Facilitators: ______________________________ and _______________________________<\/p>\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Several weeks (or months) before the course begins<\/caption>\n
When? (by)<\/th>\nTask<\/th>\nWho?<\/th>\nStatus? Check when complete<\/th>\nNotes<\/th>\n<\/tr>\n
<\/td>\n1. Access the OER course<\/strong> from FLO Fundamentals Open Educational Resource (OER) from BCcampus<\/a>, and view the materials<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n2. Set up your own learning environment<\/strong> and copy the content<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n3. If possible, find a colleague to assist you as a co-facilitator<\/strong> (HIGHLY recommended!)<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n4. Access your FLO-Fundamentals learning environment<\/strong> and review the content<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n5. Set up a web conferencing tool<\/strong> for synchronous learning conversations<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n6. Connect with your co-facilitator<\/strong> for detailed pre-planning<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n7. Practice using learning environment tools<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n8. Identify potential participants<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n9. Ensure that your content is accurate<\/strong> & reflects the goals of your institution or program<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n10. Choose a start date and promote it<\/strong> to your targeted participants<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
One or two weeks before the course begins<\/caption>\n
When? (by)<\/th>\nTask<\/th>\nWho?<\/th>\nStatus? Check when complete<\/th>\nNotes<\/th>\n<\/tr>\n
<\/td>\n1. Complete recruitment and register participants<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n2. Meet with your co-facilitator(s)<\/strong>, finalize the week ahead<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n3. Create or update co-facilitators\u2019 profiles<\/strong> & contact info<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n4. Decide which aspects of the course will be displayed<\/strong> when the course opens<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n5. Ensure you have sufficient starting information<\/strong> for your participants<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n6. Finalize the enrollment of participants<\/strong>, send out Welcome email<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n7. Decide on your week\u2019s start day<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n8. Set a time for your first<\/strong> (Week 1) synchronous session<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n9. Set up a separate online workspace for each team<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n10. Decide which teams each co-facilitator will support<\/strong> during the course<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n11. Confirm technical support<\/strong> is adequate and available if needed<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n12. Review the suggested assessment options<\/strong> for this course and select one (or more)<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n\n\n\n\n\n\n\n
A few days before the course begins<\/caption>\n
When? (by)<\/th>\nTask<\/th>\nWho?<\/th>\nStatus? Check when complete<\/th>\nNotes<\/th>\n<\/tr>\n
<\/td>\n1. Connect with your participants<\/strong> regarding course access, expectations, etc.<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n2. Write your introductory welcome post<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n3. Post the week\u2019s overview post<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n4. Finalize your questions for Week 1\u2019s forum<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n5. Organize participants into facilitation teams<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Week 1<\/strong><\/caption>\n
When? (by)<\/th>\nTask<\/th>\nWho?<\/th>\nStatus? Check when complete<\/th>\nNotes<\/th>\n<\/tr>\n
Week 1 Day 1<\/td>\n1. Morning: Post facilitators\u2019 personal intros<\/strong> to the Introductory Forum<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Week 1 Day 1<\/td>\n2. Morning: Begin the Building Online Community forum activity<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Week 1 Day 1<\/td>\n3. Evening: Finalize details for the first synchronous session<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Week 1 Day 2<\/td>\n1. Earlier in the day: Remind participants about the synchronous session<\/strong>.<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Week 1 Day 2<\/td>\n2. Morning: Introduce the Learning Journal<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Week 1 Day 2<\/td>\n3. Later: Host your first synchronous session<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Week 1 Day 2<\/td>\n4. Evening: Post a brief follow-up report on the synchronous session<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Week 1 Day 3<\/td>\n1. Connect with members of the first participant facilitation team<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Week 1 Day 3<\/td>\n2. Remind participants to use Schedule and begin the Learning Journal<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Week 1 Day 3<\/td>\n3. Post the recording (if available) of the synchronous session<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Week 1 Day 4<\/td>\n1. Connect with missing or inactive participants<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Week 1 Day 4<\/td>\n2. Remind participants to engage in reflective activities<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Week 1 Day 5<\/td>\n1. Post the summary of the Building Online Community discussion activity<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Week 1 Day 5<\/td>\n2. Connect with the team facilitating Week 2\u2019s activities<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of Week 1<\/td>\n1. Connect with your co-facilitator<\/strong> and plan the week ahead<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of Week 1<\/td>\n2. Launch week 1\u2019s Weekly Journal Share forum thread<\/strong> with a starter post for nuggets<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of Week 1<\/td>\n3. Ensure the Diversity of Learners team is ready for the week ahead<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Week 2<\/caption>\n
When? (by)<\/th>\nTask<\/th>\nWho?<\/th>\nStatus? Check when complete<\/th>\nNotes<\/th>\n<\/tr>\n
Evening before the week begins<\/td>\n1. Ensure this week\u2019s facilitation team has posted an introductory message<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Evening before the week begins<\/td>\n2. Post the week\u2019s overview post<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
By mid-week<\/td>\n1. Connect with the team facilitating the following week\u2019s activities<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
By mid-week<\/td>\n2. Survey\/poll the participants to determine an optimal time for Week 3\u2019s synchronous session<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Ongoing throughout the week<\/td>\n1. Provide support for the participant facilitation team as necessary<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Ongoing throughout the week<\/td>\n2. Monitor and participate in discussions and activities<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Later in the week<\/td>\nFinalize planning for Week 3\u2019s synchronous session.<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n1. Connect with Week 2\u2019s facilitation team<\/strong> and debrief<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n2. Connect with your co-facilitator<\/strong> about the week\u2019s work and divide the labour<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n3. Post your (or <\/strong>co-facilitator\u2019s) summary of Week 2<\/strong> in Open Forum<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n4. Launch this week\u2019s nuggets in the Weekly Journal Share forum<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n5. Post week-end reminders for participants<\/strong> in Open Forum<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Week 3<\/caption>\n
When? (by)<\/th>\nTask<\/th>\nWho?<\/th>\nStatus? Check when complete<\/th>\nNotes<\/th>\n<\/tr>\n
Evening before the week begins<\/td>\n1. Ensure this week\u2019s facilitation team has posted an introductory message<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Evening before the week begins<\/td>\n2. Post the week\u2019s overview post<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Early in the week<\/td>\n1. Notify the participants about Week 3\u2019s synchronous session<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Early in the week<\/td>\n2. Co-facilitator reviews and <\/strong>responds to Week 2 team\u2019s FLIFs<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Early in the week<\/td>\n3. Connect with the team facilitating the following week\u2019s activities<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
By mid-week<\/td>\nConnect with the team facilitating Week 4\u2019s activities<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Ongoing throughout the week<\/td>\n1. Provide support for the participant facilitation team<\/strong> as necessary<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Ongoing throughout the week<\/td>\n2. Monitor and participate in discussions and activities<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n1. Connect with Week 3\u2019s facilitation team<\/strong> and debrief<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n2. Connect with your co-facilitator<\/strong> about the week\u2019s work and divide the labour<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n3. Post your (or <\/strong>co-facilitator\u2019s) summary of Week 3<\/strong> in Open Forum<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n4. Launch this week\u2019s nuggets in the Weekly Journal Share forum<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n5. Post week-end reminders<\/strong> for participants in Open Forum<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Week 4<\/caption>\n
When? (by)<\/th>\nTask<\/th>\nWho?<\/th>\nStatus? Check when complete<\/th>\nNotes<\/th>\n<\/tr>\n
Evening before the week begins<\/td>\n1. Ensure this week\u2019s facilitation team has posted an introductory message<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Evening before the week begins<\/td>\n2. Post the week\u2019s overview post<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Early in the week<\/td>\nCo-facilitator reviews and <\/strong>responds to Week 3 team\u2019s FLIFs<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
By mid-week<\/td>\n1. Connect with the team facilitating Week 5\u2019s activities<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
By mid-week<\/td>\n2. Connect with your co-facilitator<\/strong> and decide on a course wrap-up event<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
By mid-week<\/td>\n3.  Survey\/poll the participants to determine an optimal time for Week 5\u2019s synchronous session<\/strong>.<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Ongoing throughout the week<\/td>\n1. Provide support for the participant facilitation team<\/strong> as necessary<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Ongoing throughout the week<\/td>\n2. Monitor and participate in discussions and activities<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Later in the week<\/td>\nFinalize planning for Week 5\u2019s wrap-up event<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n1. Connect with Week 4\u2019s facilitation team and debrief<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n2. Connect with your co-facilitator<\/strong> about the week\u2019s work and divide the labour<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n3. Post your (or <\/strong>co-facilitator\u2019s) summary of Week 4<\/strong> in Open Forum<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n4. Launch this week\u2019s nuggets in the Weekly Journal Share forum<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n5. Post week-end reminders<\/strong> for participants in Open Forum<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Week 5<\/caption>\n
When? (by)<\/th>\nTask<\/th>\nWho?<\/th>\nStatus? Check when complete<\/th>\nNotes<\/th>\n<\/tr>\n
Evening before the week begins<\/td>\n1. Ensure this week\u2019s facilitation team has posted an introductory message<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Evening before the week begins<\/td>\n2. Post the week\u2019s overview post<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Early in the week<\/td>\n1. Co-facilitator reviews and <\/strong>responds to Week 4 team\u2019s FLIFs<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Early in the week<\/td>\n2. (if scheduled) Notify participants about this week\u2019s synchronous session<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Early (or later) in the week<\/td>\n3. (if scheduled) Host synchronous session<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Ongoing throughout the week<\/td>\n1. Provide support for the participant facilitation team <\/strong>as necessary<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Ongoing throughout the week<\/td>\n2. Monitor and participate in discussions and activities<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
Later in the week<\/td>\nConduct the course wrap-up event<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n1. Connect with Week 5\u2019s facilitation team and debrief<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n2. Connect with your co-facilitator<\/strong> about wrapping up the course and divide the labour<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n3. Post your co-facilitators\u2019 wrap-up post<\/strong> in Open Forum<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n4. Launch this week\u2019s nuggets<\/strong> in the Weekly Journal Share forum<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n5. Post end-of-course reminders<\/strong> for participants in Open Forum<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
End of the week<\/td>\n6. Thank participants and request final feedback<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n\n\n\n\n\n
After the course<\/caption>\n
When? (by)<\/th>\nTask<\/th>\nWho?<\/th>\nStatus? Check when complete<\/th>\nNotes<\/th>\n<\/tr>\n
<\/td>\n1. Review the survey and\/or course evaluation feedback<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n2. Conduct a debrief session<\/strong> for all involved: co-facilitators, support personnel, and others<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n3. Devise a strategy to keep in touch with the participants<\/strong><\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n","protected":false},"author":90,"menu_order":2,"template":"","meta":{"pb_show_title":"on","pb_short_title":"","pb_subtitle":"","pb_authors":[],"pb_section_license":""},"chapter-type":[],"contributor":[],"license":[],"class_list":["post-752","chapter","type-chapter","status-publish","hentry"],"part":737,"_links":{"self":[{"href":"https:\/\/opentextbc.ca\/flofacilitatorguide\/wp-json\/pressbooks\/v2\/chapters\/752","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/opentextbc.ca\/flofacilitatorguide\/wp-json\/pressbooks\/v2\/chapters"}],"about":[{"href":"https:\/\/opentextbc.ca\/flofacilitatorguide\/wp-json\/wp\/v2\/types\/chapter"}],"author":[{"embeddable":true,"href":"https:\/\/opentextbc.ca\/flofacilitatorguide\/wp-json\/wp\/v2\/users\/90"}],"version-history":[{"count":0,"href":"https:\/\/opentextbc.ca\/flofacilitatorguide\/wp-json\/pressbooks\/v2\/chapters\/752\/revisions"}],"part":[{"href":"https:\/\/opentextbc.ca\/flofacilitatorguide\/wp-json\/pressbooks\/v2\/parts\/737"}],"metadata":[{"href":"https:\/\/opentextbc.ca\/flofacilitatorguide\/wp-json\/pressbooks\/v2\/chapters\/752\/metadata\/"}],"wp:attachment":[{"href":"https:\/\/opentextbc.ca\/flofacilitatorguide\/wp-json\/wp\/v2\/media?parent=752"}],"wp:term":[{"taxonomy":"chapter-type","embeddable":true,"href":"https:\/\/opentextbc.ca\/flofacilitatorguide\/wp-json\/pressbooks\/v2\/chapter-type?post=752"},{"taxonomy":"contributor","embeddable":true,"href":"https:\/\/opentextbc.ca\/flofacilitatorguide\/wp-json\/wp\/v2\/contributor?post=752"},{"taxonomy":"license","embeddable":true,"href":"https:\/\/opentextbc.ca\/flofacilitatorguide\/wp-json\/wp\/v2\/license?post=752"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}