Using Pressbooks

Preparing a Book for Export and Publishing

Transcript of video

In this video, we’re going to go through the steps required for preparing a textbook for the publishing and exporting process. Do keep in mind that the process that we’re covering in this video is for books that are new creations, and not books that are adaptations.

So we’ll need to make a number of adjustments to the book’s settings. So we’ll start by going into the Book Info panel on the left. And we’ll edit the book’s metadata. So fill in the book’s title in the “Title” field. Add a subtitle in the subtitle field if your book has any.

In the author field, insert the name of the original author of the book – so I’ll put my name, since I wrote this book. In Author, File As, re-enter the name of the author in the author field, in the format: last name, first name. So since I’m the author, in the author file as field I’ll type “Lane, Brendan.”

Under contributing authors, add any author who made a significant contribution to the book, and use separate fields for any contributing authors.

Next, scroll down to “Language” and ensure that this is English.

Next, upload a cover image for your book. This image should be a common image filetype, so pick something common like a .jpg or .png. So the image I’m picking is just an arbitrary image – but remember that this is the book’s cover, and it will display on the book’s web view, as well as on the cover of any ePUBs or MOBI or other files that you export, so make sure that it represents your book well. The image also needs to be at least 625 pixels on its shortest side, so make sure the image is large enough.

Next, scroll down to the “Copyright” section, and input the year of the book’s creation as the copyright year, so in this case 2016.

The copyright holder is usually the author, as entered in the author field. If this is true, enter that information. In this case that’s me. Sometimes, copyright is held by another entity, for example, a faculty author’s college or university. In that case, enter the institution name.

Select the copyright license with which you want to release your book. The most open, and common, license used is the Creative Commons Attribution, or CC-BY license for an original book.

In the copyright notice box, you need to include a copyright license statement. Since this book is licensed under a Creative Commons license, we need to let readers know that the license allows them to freely copy, modify, redistribute, and adapt the book as long as they attribute the original source. Here is an example of a copyright notice for a book that is being released under a CC-BY 4.0 license:

“Unless otherwise noted, this book is released under a Creative Commons Attribution 4.0 International License also known as a CC-BY license. This means you are free to copy, redistribute, modify or adapt this book. Under this license, anyone who redistributes or modifies this textbook, in whole or in part, can do so for free providing they properly attribute the book as follows:

[Book Title] by ([Author]) is used under a CC-BY 4.0 international license.”

In the “About The Book” section, you’re going to describe your book. So in the short description, write about a paragraph, and in the long description, write as much as you need. For the sake of time I’m just copying in a couple of descriptions that I’ve written beforehand. They’re not very descriptive since there’s not really anything in this test book, but you should try to encapsulate your book as best you can in these descriptions.

The BCcampus Test Book is a great resource for testing out various Pressbooks functions. It is a key component of the Pressbooks Video Tutorial Series.

Created to help familiarize new authors and editors to the Pressbooks publishing platform, the BCcampus Test Book is a great resource for testing out various Pressbooks functions. It is a key component of the Pressbooks Video Tutorial Series. It covers such topics as setting up a Pressbooks account, adding and ordering parts and chapters, and applying media assets. When finished, readers should have a strong understanding of how to leverage the Pressbooks platform to create truly open textbooks.

Under additional catalogue information, type a few keywords that describe the book. So depending on the subject matter of your book, these might be words like “economics” or “Canadian history” or “chemistry.” Further down, you’ll want to insert Bisac Subject info – these are keywords that correspond with the BISAC standardized database of subject areas and help books get classified in book or ebook stores. So head down to this link: and locate the correct terms to use. Use separate fields for each of the book’s different terms.

And that’s pretty much it for Book Info at this point. Don’t forget to scroll back up and save your book information.

Next, we’ll go to the “Appearance” panel and make sure that our selected book theme is “Open Textbooks.”

Next, under the Appearance panel, we’ll click on “Theme Options”. We’re going to make a few adjustments under some of these tabs.

Under “Global Options”, if you haven’t included chapter numbers and would like Pressbooks to do this automatically for you, then make sure that Display Chapter Numbers is checked. Then at the bottom, make sure that Display the Copyright License is checked. And then click on “Save Changes”.

Next, under the Web Options tab, make sure that you check “Increase Font Size” – this allows readers to change font size for accessibility purposes when reading. Once again, we’ll save these changes.

And then in the eBook options tab on the right hand side, make sure that “Reduce Image Size and Quality” is checked, and then save the changes once more.

And now we’re done with the Appearance panel. So finally, we’ll go to the Settings Panel, and then click on PB Textbook. And once we’re here, we’ll make sure that under Creative Commons Configurator, that “No” is selected. And then save changes.

And then under the “Redistribute” panel up top, under Share Latest Export Files, make sure that you check “yes”, which will display all of the exported files on the book’s homepage. And then save the changes again.

So there you go! Your book is now ready to be published and exported into different file formats.

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