Establish a Working Group

4 Members and Partners

Recruit members

When establishing an open working group, a key point of consideration is who could or should be involved. Depending on your institutional context and the purpose of your open working group, an initial recruitment strategy is to reach out to key stakeholders who might influence or impact decision-making about creating, adapting, or adopting open educational resources (OER) on campus. Key allies and potential stakeholders on campus may include the following:

  • Librarians
  • Teaching and learning centre staff
  • Student society representatives
  • Faculty champions
  • Bookstore staff
  • Technology professionals
  • Administrators
Key Stakeholders and Their Roles in Supporting OER Initiatives
Stakeholder Key Role(s) in Supporting OER Initiatives
  • Are knowledgeable about educational materials
  • Work with faculty and students to find, adopt, and adapt OER
  • Organize and catalogue OER
Teaching and Learning Centre Staff
  • Work with faculty to train on the use of OER
  • Support course and curriculum design and pedagogy for open teaching assignments
  • Support faculty who want to incorporate OER within a course
Student Society Representatives
  • Advocate as the end user of all educational materials
  • Inventory OER use on campus
  • Determine students needs/interest in OER
  • Connect with other stakeholders on campus
Faculty Champions
  • Implement open into their classrooms
  • Lead by example by having an open practice
  • Encourage colleagues to participate in open
  • Conduct research about open
  • Work with articulation committees to include OER in the curriculum
Bookstore Staff
  • Offer print-on-demand services
  • Stock print copies
  • Distribute OER
Technology Professionals
  • Install and support open technology and websites
  • Research and integrate open tools and OER within campus systems
  • Develop open source software
  •  Advocate for, promote, and budget for open initiatives
  • Align OER with strategic and organizational plans

When establishing a group, roles and responsibilities for members may vary—some may be doers, some may be advocates, and some may provide support. Formal groups working towards accomplishing a specific goal or task may have clearly defined roles and responsibilities for members from the outset. In comparison, more informal groups may initially have more fluid roles and responsibilities as members’ time and interest permit.

Partner with other institutions

You may want to consider expanding your open working group to include open working groups from other institutions. These relationships can help foster knowledge transfer and staff exchanges, and you may want to work together to develop workshops for online webinars, build subject-specific OER guides, and write grant applications. British Columbia has a number of examples of cross-institution open partnerships. For Open Access Week 2018, open working groups from several institutions collaborated to plan the Open but not Free: Invisible Labour in Open Scholarship panel. Another example would be the B.C. Open Education Librarians (BCOEL) community of practice.


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Working Group Guide Copyright © 2019 by BCcampus is licensed under a Creative Commons Attribution 4.0 International License, except where otherwise noted.

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