Chapter 4: FLO Fundamentals

FLO Fundamentals Task List

Course Date:

Facilitators: ______________________________ and _______________________________

Several weeks (or months) before the course begins
When? (by) Task Who? Status? Check when complete Notes
1. Access the OER course from FLO Fundamentals Open Educational Resource (OER) from BCcampus, and view the materials
2. Set up your own learning environment and copy the content
3. If possible, find a colleague to assist you as a co-facilitator (HIGHLY recommended!)
4. Access your FLO-Fundamentals learning environment and review the content
5. Set up a web conferencing tool for synchronous learning conversations
6. Connect with your co-facilitator for detailed pre-planning
7. Practice using learning environment tools
8. Identify potential participants
9. Ensure that your content is accurate & reflects the goals of your institution or program
10. Choose a start date and promote it to your targeted participants
One or two weeks before the course begins
When? (by) Task Who? Status? Check when complete Notes
1. Complete recruitment and register participants
2. Meet with your co-facilitator(s), finalize the week ahead
3. Create or update co-facilitators’ profiles & contact info
4. Decide which aspects of the course will be displayed when the course opens
5. Ensure you have sufficient starting information for your participants
6. Finalize the enrollment of participants, send out Welcome email
7. Decide on your week’s start day
8. Set a time for your first (Week 1) synchronous session
9. Set up a separate online workspace for each team
10. Decide which teams each co-facilitator will support during the course
11. Confirm technical support is adequate and available if needed
12. Review the suggested assessment options for this course and select one (or more)
A few days before the course begins
When? (by) Task Who? Status? Check when complete Notes
1. Connect with your participants regarding course access, expectations, etc.
2. Write your introductory welcome post
3. Post the week’s overview post
4. Finalize your questions for Week 1’s forum
5. Organize participants into facilitation teams
Week 1
When? (by) Task Who? Status? Check when complete Notes
Week 1 Day 1 1. Morning: Post facilitators’ personal intros to the Introductory Forum
Week 1 Day 1 2. Morning: Begin the Building Online Community forum activity
Week 1 Day 1 3. Evening: Finalize details for the first synchronous session
Week 1 Day 2 1. Earlier in the day: Remind participants about the synchronous session.
Week 1 Day 2 2. Morning: Introduce the Learning Journal
Week 1 Day 2 3. Later: Host your first synchronous session
Week 1 Day 2 4. Evening: Post a brief follow-up report on the synchronous session
Week 1 Day 3 1. Connect with members of the first participant facilitation team
Week 1 Day 3 2. Remind participants to use Schedule and begin the Learning Journal
Week 1 Day 3 3. Post the recording (if available) of the synchronous session
Week 1 Day 4 1. Connect with missing or inactive participants
Week 1 Day 4 2. Remind participants to engage in reflective activities
Week 1 Day 5 1. Post the summary of the Building Online Community discussion activity
Week 1 Day 5 2. Connect with the team facilitating Week 2’s activities
End of Week 1 1. Connect with your co-facilitator and plan the week ahead
End of Week 1 2. Launch week 1’s Weekly Journal Share forum thread with a starter post for nuggets
End of Week 1 3. Ensure the Diversity of Learners team is ready for the week ahead
Week 2
When? (by) Task Who? Status? Check when complete Notes
Evening before the week begins 1. Ensure this week’s facilitation team has posted an introductory message
Evening before the week begins 2. Post the week’s overview post
By mid-week 1. Connect with the team facilitating the following week’s activities
By mid-week 2. Survey/poll the participants to determine an optimal time for Week 3’s synchronous session
Ongoing throughout the week 1. Provide support for the participant facilitation team as necessary
Ongoing throughout the week 2. Monitor and participate in discussions and activities
Later in the week Finalize planning for Week 3’s synchronous session.
End of the week 1. Connect with Week 2’s facilitation team and debrief
End of the week 2. Connect with your co-facilitator about the week’s work and divide the labour
End of the week 3. Post your (or co-facilitator’s) summary of Week 2 in Open Forum
End of the week 4. Launch this week’s nuggets in the Weekly Journal Share forum
End of the week 5. Post week-end reminders for participants in Open Forum
Week 3
When? (by) Task Who? Status? Check when complete Notes
Evening before the week begins 1. Ensure this week’s facilitation team has posted an introductory message
Evening before the week begins 2. Post the week’s overview post
Early in the week 1. Notify the participants about Week 3’s synchronous session
Early in the week 2. Co-facilitator reviews and responds to Week 2 team’s FLIFs
Early in the week 3. Connect with the team facilitating the following week’s activities
By mid-week Connect with the team facilitating Week 4’s activities
Ongoing throughout the week 1. Provide support for the participant facilitation team as necessary
Ongoing throughout the week 2. Monitor and participate in discussions and activities
End of the week 1. Connect with Week 3’s facilitation team and debrief
End of the week 2. Connect with your co-facilitator about the week’s work and divide the labour
End of the week 3. Post your (or co-facilitator’s) summary of Week 3 in Open Forum
End of the week 4. Launch this week’s nuggets in the Weekly Journal Share forum
End of the week 5. Post week-end reminders for participants in Open Forum
Week 4
When? (by) Task Who? Status? Check when complete Notes
Evening before the week begins 1. Ensure this week’s facilitation team has posted an introductory message
Evening before the week begins 2. Post the week’s overview post
Early in the week Co-facilitator reviews and responds to Week 3 team’s FLIFs
By mid-week 1. Connect with the team facilitating Week 5’s activities
By mid-week 2. Connect with your co-facilitator and decide on a course wrap-up event
By mid-week 3.  Survey/poll the participants to determine an optimal time for Week 5’s synchronous session.
Ongoing throughout the week 1. Provide support for the participant facilitation team as necessary
Ongoing throughout the week 2. Monitor and participate in discussions and activities
Later in the week Finalize planning for Week 5’s wrap-up event
End of the week 1. Connect with Week 4’s facilitation team and debrief
End of the week 2. Connect with your co-facilitator about the week’s work and divide the labour
End of the week 3. Post your (or co-facilitator’s) summary of Week 4 in Open Forum
End of the week 4. Launch this week’s nuggets in the Weekly Journal Share forum
End of the week 5. Post week-end reminders for participants in Open Forum
Week 5
When? (by) Task Who? Status? Check when complete Notes
Evening before the week begins 1. Ensure this week’s facilitation team has posted an introductory message
Evening before the week begins 2. Post the week’s overview post
Early in the week 1. Co-facilitator reviews and responds to Week 4 team’s FLIFs
Early in the week 2. (if scheduled) Notify participants about this week’s synchronous session
Early (or later) in the week 3. (if scheduled) Host synchronous session
Ongoing throughout the week 1. Provide support for the participant facilitation team as necessary
Ongoing throughout the week 2. Monitor and participate in discussions and activities
Later in the week Conduct the course wrap-up event
End of the week 1. Connect with Week 5’s facilitation team and debrief
End of the week 2. Connect with your co-facilitator about wrapping up the course and divide the labour
End of the week 3. Post your co-facilitators’ wrap-up post in Open Forum
End of the week 4. Launch this week’s nuggets in the Weekly Journal Share forum
End of the week 5. Post end-of-course reminders for participants in Open Forum
End of the week 6. Thank participants and request final feedback
After the course
When? (by) Task Who? Status? Check when complete Notes
1. Review the survey and/or course evaluation feedback
2. Conduct a debrief session for all involved: co-facilitators, support personnel, and others
3. Devise a strategy to keep in touch with the participants

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FLO Facilitation Guide by Sylvia Currie, Sylvia Riessner, Gina Bennett, and Beth Cougler Blom is licensed under a Creative Commons Attribution 4.0 International License, except where otherwise noted.

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