Chapter 4: FLO Fundamentals
FLO Fundamentals Task List
Course Date:
Facilitators: ______________________________ and _______________________________
Several weeks (or months) before the course begins
| When? (by) |
Task |
Who? |
Status? Check when complete |
Notes |
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1. Access the OER course from FLO Fundamentals Open Educational Resource (OER) from BCcampus, and view the materials |
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2. Set up your own learning environment and copy the content |
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3. If possible, find a colleague to assist you as a co-facilitator (HIGHLY recommended!) |
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4. Access your FLO-Fundamentals learning environment and review the content |
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5. Set up a web conferencing tool for synchronous learning conversations |
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6. Connect with your co-facilitator for detailed pre-planning |
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7. Practice using learning environment tools |
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8. Identify potential participants |
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9. Ensure that your content is accurate & reflects the goals of your institution or program |
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10. Choose a start date and promote it to your targeted participants |
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One or two weeks before the course begins
| When? (by) |
Task |
Who? |
Status? Check when complete |
Notes |
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1. Complete recruitment and register participants |
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2. Meet with your co-facilitator(s), finalize the week ahead |
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3. Create or update co-facilitators’ profiles & contact info |
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4. Decide which aspects of the course will be displayed when the course opens |
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5. Ensure you have sufficient starting information for your participants |
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6. Finalize the enrollment of participants, send out Welcome email |
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7. Decide on your week’s start day |
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8. Set a time for your first (Week 1) synchronous session |
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9. Set up a separate online workspace for each team |
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10. Decide which teams each co-facilitator will support during the course |
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11. Confirm technical support is adequate and available if needed |
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12. Review the suggested assessment options for this course and select one (or more) |
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A few days before the course begins
| When? (by) |
Task |
Who? |
Status? Check when complete |
Notes |
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1. Connect with your participants regarding course access, expectations, etc. |
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2. Write your introductory welcome post |
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3. Post the week’s overview post |
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4. Finalize your questions for Week 1’s forum |
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5. Organize participants into facilitation teams |
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Week 1
| When? (by) |
Task |
Who? |
Status? Check when complete |
Notes |
| Week 1 Day 1 |
1. Morning: Post facilitators’ personal intros to the Introductory Forum |
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| Week 1 Day 1 |
2. Morning: Begin the Building Online Community forum activity |
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| Week 1 Day 1 |
3. Evening: Finalize details for the first synchronous session |
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| Week 1 Day 2 |
1. Earlier in the day: Remind participants about the synchronous session. |
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| Week 1 Day 2 |
2. Morning: Introduce the Learning Journal |
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| Week 1 Day 2 |
3. Later: Host your first synchronous session |
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| Week 1 Day 2 |
4. Evening: Post a brief follow-up report on the synchronous session |
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| Week 1 Day 3 |
1. Connect with members of the first participant facilitation team |
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| Week 1 Day 3 |
2. Remind participants to use Schedule and begin the Learning Journal |
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| Week 1 Day 3 |
3. Post the recording (if available) of the synchronous session |
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| Week 1 Day 4 |
1. Connect with missing or inactive participants |
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| Week 1 Day 4 |
2. Remind participants to engage in reflective activities |
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| Week 1 Day 5 |
1. Post the summary of the Building Online Community discussion activity |
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| Week 1 Day 5 |
2. Connect with the team facilitating Week 2’s activities |
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| End of Week 1 |
1. Connect with your co-facilitator and plan the week ahead |
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| End of Week 1 |
2. Launch week 1’s Weekly Journal Share forum thread with a starter post for nuggets |
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| End of Week 1 |
3. Ensure the Diversity of Learners team is ready for the week ahead |
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Week 2
| When? (by) |
Task |
Who? |
Status? Check when complete |
Notes |
| Evening before the week begins |
1. Ensure this week’s facilitation team has posted an introductory message |
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| Evening before the week begins |
2. Post the week’s overview post |
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| By mid-week |
1. Connect with the team facilitating the following week’s activities |
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| By mid-week |
2. Survey/poll the participants to determine an optimal time for Week 3’s synchronous session |
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| Ongoing throughout the week |
1. Provide support for the participant facilitation team as necessary |
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| Ongoing throughout the week |
2. Monitor and participate in discussions and activities |
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| Later in the week |
Finalize planning for Week 3’s synchronous session. |
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| End of the week |
1. Connect with Week 2’s facilitation team and debrief |
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| End of the week |
2. Connect with your co-facilitator about the week’s work and divide the labour |
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| End of the week |
3. Post your (or co-facilitator’s) summary of Week 2 in Open Forum |
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| End of the week |
4. Launch this week’s nuggets in the Weekly Journal Share forum |
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| End of the week |
5. Post week-end reminders for participants in Open Forum |
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Week 3
| When? (by) |
Task |
Who? |
Status? Check when complete |
Notes |
| Evening before the week begins |
1. Ensure this week’s facilitation team has posted an introductory message |
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| Evening before the week begins |
2. Post the week’s overview post |
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| Early in the week |
1. Notify the participants about Week 3’s synchronous session |
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| Early in the week |
2. Co-facilitator reviews and responds to Week 2 team’s FLIFs |
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| Early in the week |
3. Connect with the team facilitating the following week’s activities |
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| By mid-week |
Connect with the team facilitating Week 4’s activities |
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| Ongoing throughout the week |
1. Provide support for the participant facilitation team as necessary |
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| Ongoing throughout the week |
2. Monitor and participate in discussions and activities |
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| End of the week |
1. Connect with Week 3’s facilitation team and debrief |
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| End of the week |
2. Connect with your co-facilitator about the week’s work and divide the labour |
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| End of the week |
3. Post your (or co-facilitator’s) summary of Week 3 in Open Forum |
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| End of the week |
4. Launch this week’s nuggets in the Weekly Journal Share forum |
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| End of the week |
5. Post week-end reminders for participants in Open Forum |
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Week 4
| When? (by) |
Task |
Who? |
Status? Check when complete |
Notes |
| Evening before the week begins |
1. Ensure this week’s facilitation team has posted an introductory message |
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| Evening before the week begins |
2. Post the week’s overview post |
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| Early in the week |
Co-facilitator reviews and responds to Week 3 team’s FLIFs |
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| By mid-week |
1. Connect with the team facilitating Week 5’s activities |
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| By mid-week |
2. Connect with your co-facilitator and decide on a course wrap-up event |
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| By mid-week |
3. Survey/poll the participants to determine an optimal time for Week 5’s synchronous session. |
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| Ongoing throughout the week |
1. Provide support for the participant facilitation team as necessary |
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| Ongoing throughout the week |
2. Monitor and participate in discussions and activities |
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| Later in the week |
Finalize planning for Week 5’s wrap-up event |
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| End of the week |
1. Connect with Week 4’s facilitation team and debrief |
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| End of the week |
2. Connect with your co-facilitator about the week’s work and divide the labour |
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| End of the week |
3. Post your (or co-facilitator’s) summary of Week 4 in Open Forum |
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| End of the week |
4. Launch this week’s nuggets in the Weekly Journal Share forum |
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| End of the week |
5. Post week-end reminders for participants in Open Forum |
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Week 5
| When? (by) |
Task |
Who? |
Status? Check when complete |
Notes |
| Evening before the week begins |
1. Ensure this week’s facilitation team has posted an introductory message |
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| Evening before the week begins |
2. Post the week’s overview post |
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| Early in the week |
1. Co-facilitator reviews and responds to Week 4 team’s FLIFs |
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| Early in the week |
2. (if scheduled) Notify participants about this week’s synchronous session |
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| Early (or later) in the week |
3. (if scheduled) Host synchronous session |
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| Ongoing throughout the week |
1. Provide support for the participant facilitation team as necessary |
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| Ongoing throughout the week |
2. Monitor and participate in discussions and activities |
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| Later in the week |
Conduct the course wrap-up event |
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| End of the week |
1. Connect with Week 5’s facilitation team and debrief |
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| End of the week |
2. Connect with your co-facilitator about wrapping up the course and divide the labour |
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| End of the week |
3. Post your co-facilitators’ wrap-up post in Open Forum |
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| End of the week |
4. Launch this week’s nuggets in the Weekly Journal Share forum |
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| End of the week |
5. Post end-of-course reminders for participants in Open Forum |
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| End of the week |
6. Thank participants and request final feedback |
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After the course
| When? (by) |
Task |
Who? |
Status? Check when complete |
Notes |
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1. Review the survey and/or course evaluation feedback |
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2. Conduct a debrief session for all involved: co-facilitators, support personnel, and others |
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3. Devise a strategy to keep in touch with the participants |
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