Chapter 6: FLO Synchronous
FLO Synchronous Task List
Course Date:
Facilitators: ______________________________ and _______________________________
Course set-up may be done by LMS Administrator and/or IT Support.
| When (by) | Task | Who? | Status ✔ | Notes |
|---|---|---|---|---|
| Create this task list and put it somewhere (e.g. a Google Doc) where all facilitators can access it and update it | ||||
| Set up two web-conferencing rooms on the webinar/synchronous platform of your choice) | ||||
| Update the Course Schedule | ||||
| Create a Booking Calendar and put a link to it in the Hub. | ||||
| Schedule the three synchronous online sessions that facilitators will lead into your calendar (e.g. Tuesday of Week 1, Monday of Week 2 and Friday of Week 3). Make sure this information is sent out to registering participants and/or included in public course description | ||||
| Create/update the lesson plan and slide deck for the first synchronous session (a sample is in the Facilitator Resources folder in OER) | ||||
| Create/update the lesson plan and slide deck for the second synchronous session | ||||
| Create a very short (2-3 questions max) feedback survey to send to participants after the first synchro session (modelling Week 3 content). (a sample is in the Facilitator Resources folder in OER) | ||||
| Choose and set up the tool for the Video Introductions activity in Week 1. Put a video/text or text prompt in there for participants to respond to | ||||
| Create your own responses to the Video Introductions activity before the course opens | ||||
| Open the course on Friday afternoon before Week 1. Hide Weeks 2 and 3 (if desired) until the course opens on Monday | ||||
| Decide on tech times sessions (one in Week 1 and one in Week 2) and put them into the course schedule | ||||
| Block time in personal calendars to be able to attend practicing facilitator sessions in late Week 2/early Week 3. Try to attend as many as possible |
| When (by) | Task | Who? | Status ✔ | Notes |
|---|---|---|---|---|
| Mon | Unhide Weeks 2 and 3 (if relevant) | |||
| Mon | Write a welcome post in the Open Forum to launch the course early in the day:
Note that participants should choose which track they are on in the course (Reviewing Participant or Practicing Facilitator) by the end of the week or earlier (you can start a separate thread in the Open Forum for this purpose) |
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| Mon | Begin to submit video responses to participants’ Video Introductions | |||
| Tue | Write an Open Forum post to remind participants about synchronous session and tell them how to get into it, which recommended browser to use | |||
| Tue | Host the first synchronous online session | |||
| Wed | Write an Open Forum post to:
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| Thu (or another day) | Host the first informal tech time | |||
| All week | Remember to keep looking at Video Introductions; make sure that a facilitator replies to everyone to welcome them | |||
| All week | Facilitate the discussion in the Week 1 Discussion Forum | |||
| All week | Be in touch with participants who haven’t logged in/aren’t participating/aren’t regularly visiting the course to see if they need help and invite them to engage. Counsel out, if appropriate | |||
| All week | Help participants choose which track they want to be on for the course | |||
| Sat-Sun | End post on Saturday or Sunday in Open Forum:
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| When (by) | Task | Who | Status ✔ | Notes |
|---|---|---|---|---|
| Mon | Write a post in Open Forum (or leave this if you did one on Sunday and can combine the end of Week 1/start of Week 2 in that post)
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| Mon/Tue | Host a synchronous online session on one of the early days of this week; potentially include a guest to either interview or guest host
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| Mon/Tue | Connect with Practicing Facilitators to outline for them the steps required for their facilitation, including using the Facilitation Session Guide or another evaluation, and posting the 3-2-1 structure for feedback | |||
| Mon/Tue | Connect with Reviewing Participants to outline for them the expectations around giving feedback to Practicing Facilitators (if they ask for it) while they plan their facilitation, and attending PF sessions | |||
| Wed | Mid-Week post
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| Thu (or another day) | Host the second tech time | |||
| All week | Facilitate the discussion in the Week 2 Discussion Forum | |||
| By Sun | Make any updates needed to the course feedback form and make them visible | |||
| Sat/Sun | End post on Saturday or Sunday in Open Forum |
| When (by) | Task | Who | Status ✔ | Notes |
|---|---|---|---|---|
| Mon | Write a post in the Open Forum
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| Mon-Wed | Attend as many synchronous online sessions of Practicing Facilitators as your schedule allows | |||
| All week | Facilitate the discussion in the Week 3 Discussion Forum | |||
| Wed | Mid-week post to:
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| Fri | Host a synchronous online session to wrap up the course | |||
| Fri/Sat | Write a closing post in Open Forum
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| When (by) | Task | Who | Status ✔ | Notes |
|---|---|---|---|---|
| Respond to all participants regarding self-assessment rubrics | ||||
| Read course feedback forms and reflect on your own facilitation |