Unit 3. Basic file management and word processing

Topic C: Basic word processing

Creating a Document

– the use of a program (software application) running on a computer to create, edit, format, and store documents.

Create a new blank document

  1. Start Word.
  2. Click the File tab.
  3. Click New command.
  4. Click Blank document. A new blank
    document appears.
  5. Type your document (text you type will be
    inserted into the document).

Open an existing document

  1. To open an existing document in Word, click File, then Open, then select the document.Start Word.
  2. Click the File tab.
  3. Click the Open command.
  4. Choose the location on the computer that stores your file (the drive and folder).
  5. Click the name of the file you want to open.
  6. Click Open or double click the file name.

Check Spelling and Grammar

Method 1

  1. Open an existing document.
  2. Right-click a word that is underlined with a wavy line (that indicates a
    misspelled word).
  3. Select the correct spelling from the suggestion list (to change the spelling
    error). For each error, Word will offer one or more suggestions.
When you right-click a misspelled word in MS Word, you get suggestions for what you may have meant.

Method 2

  1. Open an existing document.
  2. Click the Review tab.
  3. Click the Editor button (it may also be called Spelling & Grammar). If the program finds spelling errors, the Editor pane will
    appear.
  4. Click one of the options from the suggestion list to change the spelling error.
  5. The program will move to the next misspelled word.

Find Synonyms

Method 1

  1. Open an existing document.
  2. Right-click a word for which you wish to find a synonym.
  3. Click the Synonyms command on the pop-out menu.
  4. Find a desired word in the list and click it to replace the original word.
  5. If none of the synonyms is desired, click the Thesaurus command to open the full
    thesaurus. (The Thesaurus pane will appear.)
  6. Find a desired word in the Thesaurus pane list and right-click it, or point to a desired
    word in the Thesaurus pane gradient and
    click the list arrow.
  7. Click Insert [the desired word] on the menu
    that opens.
The Thesaurus pane offers different synonyms for different definitions of a word.

Method 2

  1. Open an existing document.
  2. Select a word for which you wish to use the thesaurus.
  3. Click the Review tab.
  4. Click the Thesaurus button.
  5. Find a desired word in the Thesaurus pane and right-click it, or point to a desired word in the Thesaurus pane list and click the list arrow.
  6. Click Insert [the desired word] on the menu that opens.
  7. Close the Thesaurus pane.

License

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Key Concepts of Computer Studies by Meizhong Wang is licensed under a Creative Commons Attribution 4.0 International License, except where otherwise noted.

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