Accounts and Users

4 Provide Access to Others

Last update: Nov 17/21

Only Administrators of a book can add users to that book in Pressbooks.

To add a user:

  1. Go to your book’s Dashboard.
  2. Find the Users tab in the left-hand menu.
  3. At the top, select “Add New.”
  4. Does this person have an existing Pressbooks account?
    1. If yes, under “Add Existing User” fill in the email associated with their Pressbooks account.
    2. If no, under “Add New User” fill in a username and their institutional email to set up a new account. You can also get them to create their own account and then add them as an existing user (see How to Create an Account (Pressbooks Accounts)). Note that Pressbooks will only accept email addresses associated with BC and Yukon post-secondary institution email domains.
  5. Select the desired role for your user. See below for role options.
  6. Do not check “Skip confirmation email.”
  7. Select “Add User.” The person who has been added will receive an email invitation and a link to the book. They will need to click a confirmation link in order to access the book. If this is a new account, it will walk them through setting up their Pressbooks account.

User Roles

User roles include:

  • Administrator: The highest permission level. Administrators can add, edit, and delete posts, they can add and delete users, and they can delete a book.
  • Editor: Editors can add, edit, manage, and publish posts, even those of others.
  • Author: Authors can write, edit, and publish their own posts, but not those of others.
  • Contributor: Contributors can write and edit their own posts. They cannot publish their posts.
  • Subscriber: Subscribers have the lowest permission level, and can only read posts.
Dashboard Links by User Type
Dashboard Link Administrator Editor Author Contributor Subscriber
WP-Piwik Yes No No No No
Organize Yes Yes Yes Yes No
Private/ Public setting (Organize) Yes No No No No
Book Info Yes No No No No
Appearance Yes Yes (but no “Themes”) No No No
Export Yes Yes Yes Yes No
Plugins Yes No No No No
Media Yes Yes Yes No No
Users Yes No No No No
Tools Yes Yes Yes Yes No
Settings Yes No No No No
Import Yes Yes Yes Yes No
Profile x (see “Users”) Yes Yes Yes Yes

Additional Resources

"" For more information, see Users and Collaborators in the Pressbooks User Guide.
The below video is from the Pressbooks Video Tutorial Series.

License

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Pressbooks Guide by BCcampus is licensed under a Creative Commons Attribution 4.0 International License, except where otherwise noted.

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